Professional Email Signature Examples Anyone Can Use

The email signature identifies a person, like a passport name and surname. With an email signature, the sender conveys professionalism and reliability. Email is a primary communication means in both personal and business situations. The way you approach people is how they see you. 

Using a formal email signature is one method to leave a good impression. A professional touch is added to your emails by using an email signature and providing your contact information. Yet coming up with a robust email signature might be challenging. For this, we’ve collected a list of sample business email signatures that anyone in any field or company can use.

10 Amazing Email Signature Examples to Use

Creating the right email signature can be challenging. You might wonder where to start and how to spice it. In this article, you’ll find ten email signature examples, each emphasizing an important component. These examples will undoubtedly inspire you to create your email signature, whether you like a minimalist style or something more artistic.

Let’s peer into the examples.

Minimalist Email Signature

A straightforward layout put with a clean and readable typeface makes the essential structure of a minimalist email signature. It should include the minimal components of all email signature examples: your name, work title, and contact information.

  • Keep the image clean 
  • Don’t complicate with much info
  • Use simple color contrast
  • Put the links on icons

The main benefit of this type of signature is that it is easy to comprehend. It is subtle and gives the necessary information to the receiver. You could align your logo colors in the signature for more professionalism and email branding

Some minimalist email signature examples are:

John Smith

Marketing Manager


Phone: 555-555-5555

Emily Kim

Sales Representative


Phone: 555-555-5555


Logo Email Signature

Using your logo in your email signature is a professional and efficient approach to marketing your brand. When you send an email with an email signature, even if all the recipient does is open it, you promote brand recognition.

Say, they took no further action after opening the message. But, the long-term memory will keep the logo design. So, browsing the Internet, they will come across and remember your email. Once here and there, you will gain popularity and associations. 

When adding up a logo design, remember that many people read an email from their smartphones. Keeping the logo responsive and suitable for small displays is crucial.

Social Media Email Signature

Social media is everywhere; businesses operate on multiple platforms on social media. Linking it to your email will bring you closer to the potential customers you reach out. When they scroll down to your signature, they will likely click on at least one social media icon out of curiosity. Trust me; people want to know who you are, even if they don’t respond, waiting for your follow-ups.

Decide which social media channels you want on the signature part, and find the relevant icon with the right size and nice-looking layout. Adjust them in a good-looking position in your email signature. Add the social media hyperlink to make the icon clickable, and insert an alt text in case it takes long for loading.

Creative Email Signature

Recipients always appreciate creativity. A thoughtful, creative touch to the email signature can be a game-changer. People like messages which have thoughts put into them, a conversational tone, and a unique approach. To get creative with your email signatures, follow the rules:

  • Remember the essential elements of an email signature: name, job title, and contact information. Feature them in an out-of-the-ordinary layout.    
  • Get branded with color schemes and fonts. 
  • Personalize with unique graphics that relate to your message.
  • Use animations, gifs, and memes that make the recipient smile.  

Sounding boring doesn’t sound cool. An email signature is a personalized way of showing off your brand. Representatives of any industry can get creative with their emails. The limits are yours, and the choice is broad. 

Promotional Email Signature

The overall email message aside, your signature can also be a brand promotion. Promotional email signature examples are the ones that have a CTA (call to action), a clickable link, or a banner that takes the recipient to a landing page of a product or service. 

The message of a promotional email can be something like:

  • Download now
  • Register now
  • Book a meeting

This banner that features an offer with a message appears under the name and contact information. Promotional email signatures have a near-to-similar advertising effect with the difference that they are free of charge.

Personal Email Signature

Email signature personalization is a way of increasing credibility. To make your personal email signature personal, there are components to add. These are:

  • An image of you, preferably above the shoulders (smile!)
  • The direct phone number as a contact
  • Your personal email address
  • Link to personal social media account 
  • The website address 
  • The business’s open hours and location

On top of it, a unique email signature will logically differ from the rest of the message. It can be done with color, font contrast, shadowing, and background creation. 

Interactive Email Signature

Paired with creativity, you can explore and go further with your email signatures. Making it interactive, you add a point to your advantage that the receiver will click through and either land on a page or take action. We learned that linking the email signature to a social media account, a CTA with promotion, or a business website is possible. You can now add more interactivity, like a YouTube video or a short clip. With an open video message, you talk to your recipient on a personal level. You create a bond by talking to them through a video.

To create an interactive and clickable signature component, you can apply the HTML. Design it with a photoshop tool, make a text signature, or use a signature-generating tool. 

Event Email Signature

Imagine being invited to a festival. You get an invitation email but cannot decide whether to go. You need extra conviction. Imagine you reach out to invite a prospect to an event but decide to use a simple regular email signature. Nothing will worsen, but you can improve where you are standing with a cool email signature featuring the event. This way, you create a visual representation of what to expect at the event; you may want to feature previous such events to create a hook for the recipient. 

An online businesss conference invitation card

An event email signature is an excellent way of further promoting your campaign. This visual can feature the event’s date, place, and time. Or it can act as a countdown creating a sense of urgency and excitement. To further strengthen it, add another hook in a sentence reflecting the gain and benefits from your event. 

Green Email Signature

Digital invention aside, the world is experiencing a movement and tendency to be green. We are moving towards eco-friendliness and greenness. It is appreciated when a business shows the value and invests in going green. In the email signature, you can show it using the green color, an animated nature scene, or a quote supporting the ecology. You can show that your business doesn’t waste natural resources, use paper, or your service promotes recycling. 

With the green email signatures, you can remind people that you avoid using print and wasting paper. Examples of messages can be:

  • Save trees by choosing [your company name]
  • Think of the environment before hitting print.
  • Go green! Save a tree life!
  • We strive to preserve nature!

Mobile Email Signature

A mobile email signature is created for use on mobile devices like smartphones or tablets. Look at how many people use mobile phones to read and send emails. Due to the lower screen size of mobile devices, these signatures are frequently shorter and more straightforward than regular email signatures. They are user-friendly for mobile users. 

Create a new signature in your email settings and make sure it is mobile-friendly to utilize a mobile email signature. This can entail adopting a lower font size, fewer lines, and eliminating extraneous visuals or images. You can look more professional and make it simpler for receivers to contact you on the go with a well-designed mobile email signature.

Takeaways for a professional email signature

An email signature is a company branding element without which your brand may look stale and unattractive. A professional email signature can transmit a message that speaks of your company’s values and stances. That’s why having a well-crafted and designed signature is a must, at least if you want to appear trustworthy and fulfill the email’s conversion goal. 

Frequently compared to a business card, an email signature does act like a digital business card. It shows the most needed contact information that the email recipient might want. It should have your name, company name, phone number, preferably the website address, and the rest we discussed in this article for special purposes and needs. 

We covered the types of email signatures you can go for and experiment with. From a logo email signature to an event email signature, what you need to identify the best choice is first to identify the purpose of your email campaign.

SEO Content Writer

Hripsime Manukyan

Hripsime is an avid SEO Content Writer at SayNine. She is self-driven and self-motivated to create content on topics in branding, marketing, and advertising. She has set off writing for SaaS websites and enjoys the process of creating authentic content. You can find her composing a piece, teaching English, practicing yoga, exploring nature, or delved in a book reading.