Job Offer Letter email template

A clear job offer with no logo: one headline, the role, start date, pay and manager as neat rows, a short note, then accept and ask buttons.

Light shows the email as designed. Dark and Gmail show how email apps can change its colors.

Categories
Jobs and HR Onboarding
Industry
Agency
Type
Transactional
Size
14.5 KB, 600 px wide

About this template

An offer email has to be read carefully and maybe forwarded to a partner, so it stays tidy and exact. It has no logo and no photo. Wexley Partners is the sample employer, and the first thing the reader sees is one plain headline naming it.

The terms come next as a neat table: the role, the start date, the salary, the manager, the place of work and holiday, with the reply date in bold at the end. A short paragraph says what happens after they accept and notes that the formal contract follows. Two buttons let the candidate accept or ask a question, and a named person signs.

Check the wording with whoever handles your contracts, and swap in your own terms. Send it after you have made the offer by phone, so the news is not a surprise.

Use it in your email tool

  1. Click Copy HTML, or download the .html file.
  2. In Mailchimp, Brevo, HubSpot or Klaviyo, start a new email with the custom HTML or code editor and paste it in.
  3. Change the text, links and images. Map merge tags such as {{first_name}} and {{unsubscribe_url}} to the tags of your tool.
  4. Send a test to yourself on desktop and phone before you send it to your list.

Sections in this email

  1. Headline
  2. Offer terms as rows
  3. What happens next
  4. Accept and ask buttons
  5. Signature
  6. Footer

Subject line ideas

  • Your offer from Wexley Partners
  • {{first_name}}, we would love you to join us
  • Offer details: Senior Account Manager

Preview text idea

Here are the terms for the Senior Account Manager role. Please reply by 14 November.

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