Invoice Ledger Classic email template

A plain invoice that reads like an accounting page: wordmark with links, invoice title, three key figures, line items and a full-width pay button.

Light shows the email as designed. Dark and Gmail show how email apps can change its colors.

Industry
Agency
Type
Transactional
Size
18.2 KB, 600 px wide

About this template

This invoice is for studios, consultants and bookkeepers who bill clients every month. It looks like a page from a ledger: a serif title, thin rules and no decoration. Penrose Bookkeeping is the sample sender.

A wordmark sits on the left with links to invoices and the client account on the right. The invoice number comes next as the main title, then a row with the two numbers that matter most: the amount and the due date. The line items follow with their prices, the tax row and the total, and one full-width button pays it all.

Two small columns near the end hold bank details for people who prefer a transfer, and the contact for questions. Change the items and figures for each client, and make sure the amount in the top row matches the total.

Use it in your email tool

  1. Click Copy HTML, or download the .html file.
  2. In Mailchimp, Brevo, HubSpot or Klaviyo, start a new email with the custom HTML or code editor and paste it in.
  3. Change the text, links and images. Map merge tags such as {{first_name}} and {{unsubscribe_url}} to the tags of your tool.
  4. Send a test to yourself on desktop and phone before you send it to your list.

Sections in this email

  1. Wordmark with links
  2. Invoice title
  3. Amount and due date
  4. Line items and total
  5. Pay button
  6. Bank details and contact
  7. Footer

Subject line ideas

  • Invoice 2041 from Penrose Bookkeeping
  • Invoice 2041: $2,764.80 due 14 November
  • Your October invoice is ready

Preview text idea

Invoice 2041 for October: $2,764.80, due 14 November.

All invoice and billing templates

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