Invoice and billing email templates

An invoice or billing email tells someone what they owe, what it is for, and when it is due. Estimates, monthly statements, expiring cards and failed payments belong here too. A clear bill means fewer questions and less chasing.

The templates on this page put the facts first. You see the amount, the due date and the invoice number near the top, then the line items in neat rows, then one button to pay or approve. Reminders for late payments stay firm and polite, with the amount and the next step in plain words.

When a payment fails, do not blame the reader. Cards expire and banks decline for many reasons. Say what happened, what will happen next and by what date, and link to the page where they can fix it.

All amounts and names in these templates are samples. Replace them with the merge tags of your billing tool. Check your local rules for what a legal invoice must show, such as a tax number. Your email may need to link to or attach that document. Never ask for card details by email. Send people to your own secure payment page.