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Webinar email templates
Templates
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About webinar emails
Webinar emails invite people to an online session and remind them to join. The templates in this category show the topic, the date with the time zone, the platform, and what people will learn, then close with one sign-up button. For reminders, keep only the time and the join link. Send the invite one to two weeks before and reminders one day and one hour before the start. After the event, send the recording to everyone who signed up.
Questions
Should I state the time zone?
Yes, always. Write it next to the time, for example 17:00 CET, or link to a time zone converter.
How many reminders should I send?
Two is common: one the day before and one an hour before the start.
What goes in the follow-up email?
The recording, the slides, and one next step, such as a trial or a booking link.